Job Description

Job Overview: The Hispanic Chamber of Commerce of Louisiana Foundation (HCCL) is seeking a highly organized and detail-oriented administrative assistant to support our foundation's goals. The ideal candidate will efficiently provide administrative and clerical services and report directly to the President & CEO of HCCL.

Minimum Qualifications:

• Bachelor's degree, preferably related to Business Administration.
• Bilingual in English and Spanish (preferred): 100% proficiency in Spanish and intermediate proficiency in English (written and spoken).
• Proficiency in MS Office Suite, Apple software, Microsoft Office and Outlook.
• Basic knowledge of various social media channel management (Facebook, Instagram, LinkedIn, Twitter, etc.).
• Basic graphic design knowledge.
• Organized with excellent attention to detail.
• Strong problem-solving and interpersonal skills.
• Ability to work under pressure in a fast-paced business environment.
• Basic knowledge of business etiquette, language, and protocol.

Physical Requirements: The ability to perform essential job functions with or without reasonable accommodations, occasional light lifting, and extended periods of sitting at a computer station.

Essential Responsibilities:

• Create spreadsheets, orientation kits and resource packages.
• Planning programs, job fairs, and community resource events, including venue research, speaker requests and follow-ups, guest list compilation, and management.
• Supervise all administrative aspects of workshops and events, including registrations, confirmations, certificates, and materials preparation for seminar venues.
• Provide customer service to members regarding membership benefits, business resources, events, etc.
• Be available to attend events outside of regular office hours.
• Supervise all social media platforms: Facebook, Twitter, Instagram, Mailchimp.
• Respond to emails and correspondence throughout the day.
• Manage incoming calls and address inquiries from the Hispanic community.
• Follow up on foundation sponsor programs.
• Prepare reports and program updates for sponsors.
• Visit various consulates and non-profit organizations to inform the community about workshops.
• Coordinate and participate in radio spots, television, and newspaper media.
• Provide topics of interest to the community in workshops.
• Connect with various non-profit organizations to provide informative workshops to the community.
• Provide support at various HCCL events.
• Perform other duties as assigned

Job Type: Full-time, Monday to Friday, with occasional weekend or evening work for events.

Experience:

• Data Entry: 1 year (Preferred)
• Customer service: 2 years (Preferred)
• Graphic Design: 1 year (Preferred)
• Administrative Assistant: 2 years (Required)
• Education: Bachelor’s degree (Required)

Benefits: Official Holidays, Flexible schedule.

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